Balancing payroll and HR tasks from compensation to employee time management can be time-consuming, especially when performing them with manual or scattered solutions. Modern HR technologies, while advancing the capabilities HR professionals can perform, are also able to deliver mobile solutions for not just your HR team, but your entire workforce, ultimately providing convenience for each stakeholder of your business.
This article will detail not only the importance of managing your workforce with an HR app but also explore what key features they can provide and how each feature can be leveraged for easy, instant access on any device.
In today’s fast-paced business environment and an increasingly remote workforce, HR self-service solutions have become foundational for businesses of all sizes. An HR app serves as a centralized hub that allows employees to access important information and complete essential HR tasks on their own from their mobile devices, reducing the time needed to consult HR for each update and request.
By embracing payroll and HR self-service features, businesses can expect advantages including:
Many HR apps are all-encompassing solutions that cover your business’s HCM strategy needs. These apps are engineered to put powerful tools in the hands of every member of your organization.
HR apps are packed with many solutions and convenience features that can increase your organization’s overall workforce efficiency, including but not limited to:
One of the most important aspects of HR is making sure employees are paid both on time and accurately. With a mobile payroll system, you can deliver compensation details to your employees in real-time, providing a transparent pay solution while giving your employees instant satisfaction.
Mobile payroll systems can give your employees easy access to their compensation information by giving them access to:
When employees can view and manage their compensation information independently, adjustment requests, questions, and confusion are drastically reduced, allowing HR to focus on other crucial responsibilities.
Tracking hours worked, scheduling your workforce, and managing time-off requests take up a considerable amount of HR’s workload. Additionally, with many workplaces adopting remote work options, suddenly managing employee time gets even more complicated.
That’s where a key strength of an HR app comes into play, giving employees mobile-friendly access to time and labor tools.
Employees can:
Having a mobile time and labor system can help your business excel at communicating crucial time information between the employee and the employer.
Employers can:
Improving communication within the organization regarding employee time saves time for both the employee and the employer, but also emphasizes accountability and accuracy.
Benefits programs can be inherently self-service by nature, making mobile optimization the next big step. With an HR app, employers can simplify the entire benefits experience, from setup to enrollment.
Mobile benefits administration and open enrollment features include:
Offering mobile access to benefits strengthens engagement and ensures that everyone stays informed and compliant throughout the open enrollment process.
The recruiting and onboarding process sets the first impression for new hires. That’s why it’s crucial to engage new hires with self-service recruitment and onboarding tools to help them advance to their new role quicker.
Mobile apps help you manage the whole new hire journey, allowing HR professionals to:
Mobile recruitment and onboarding features make acquisition easier for HR and job searching easier for candidates. Candidates apply faster, and new hires start with less stress, while HR spends less time on paperwork and more time building their teams. The app becomes the first connection between employee and company, setting the tone for what comes next.
Many mobile app solutions offer centralized resource hubs to keep your workforce informed and engaged.
These resource hubs can include immediate access to key company resources such as:
HR professionals can also utilize the same resource tools as employees while also leveraging organizational directories, creating company-wide announcements, and sharing updates with employees. Expense management tools are also incorporated to ensure you're able to run your company and workforce efficiently.
Keeping employee records accurate and up-to-date is vital for payroll compliance and accuracy. With a powerful, mobile-friendly HR resource, employees can review or adjust important information without the need to consult an HR team member.
Employees can take advantage of user-friendly self-service features for easy data entry, including:
This interactive functionality reduces manual errors and keeps your employee records clean, current, and ready for compliance audits.
An HR app retains sensitive employee information, including wages, addresses, social security numbers, and more. As the employer, protecting critical information is not optional; It is a promise between the employer and the employee.
These apps use several layers of security:
Security and privacy are fundamental to every payroll and HR platform. A secure app allows everyone to focus on work, not risks.
There are a lot of topics to cover when it comes to HR apps, ranging from the solutions included to the overall functionality. Here are some common questions and answers that might help you out when deciding to adopt an HR app.
These mobile solutions are scalable for businesses of all sizes. Small businesses benefit just as much by reducing administrative workload, improving compliance with easy digital management, and providing an enhanced employee experience.
A basic overview training for HR apps is recommended; however, most modern mobile solutions are designed with intuitive interfaces that hardly require additional instruction. HR apps with built-in help centers and customer support features can also assist users at any time.
HR apps themselves ARE NOT compliance tools; however, they are often built with features that make maintaining compliance easier, such as time capture accuracy, documentation of regulatory forms (such as W-2s and W-4s), automated benefits compliance, secure employee recordkeeping, and more.
With so many essential payroll and HR functions available at your fingertips, it’s hard to know where to begin. Mobile HR apps aren’t just for employee convenience; they’re also designed to transform how you manage your workforce. HR apps offer a full suite of HCM solutions that help streamline workflows, improve employee transparency, and ultimately save time on tedious tasks by completing them using a simple interface.
If your business is ready to upgrade workforce efficiency and empower your team through modern HR technology, contact us today to learn how a mobile solution can help support your business.